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Tier II Reporting: What Software Do I Need?

The Emergency Right-To-Know-Act (ECPRA) / SARA Title III

Tier-II-reporting-Due_dateIn order to be in accordance with Section 312 of the Emergency Right-to-Know-Act of 1986 (ECPRA),  also known as SARA Title III, facility owners and managers are required to report specific information on hazardous materials stored above various thresholds. This report, known as Tier II, must be sent to your Local Emergency Planning Committee (LEPC), your local fire station, and to your State/Tribal Emergency Response Commission (SERC/TERC) by March 1, each year. Tier II reports are crucial for informing first responders, such as firefighters, and communities living nearby your facility what types of hazardous materials are being used in your facility. This is important in terms of emergency planning, but also for public health.

How Do I Submit A Tier II Report?

The first thing to do is look up your state’s requirements on the Environmental Protection Agency’s (EPA) website. There, you’ll be directed to your state’s environmental reporting website, where you’ll find specific information on reporting thresholds and which reporting tool is required at the state-level. Most states require you to file your reports using a specific software. In addition, there are usually filing fees and/or charges per chemical, which vary from state to state.

What Software Can I Use?

We’ve created an infographic to help you know which software your state requires for reporting in 2020. Since some states may switch from one Tier II software to another from year to year, so it’s important to stay updated on software requirements as this could have a bearing on what type of data you need to report. This Tier II infographic should help make it easier for you to identify which Tier II reporting tool to use. 

Tier II _Reporting_Tools_infographic_ECPRA

As you can see, over 30 states use Tier2 Submit, TIER II MANAGER or E-Plan. Tier2 Submit is a software created by the EPA and upgraded annually, so you be sure to always download the newest version. TIER II MANAGER and E-Plan are web-based; therefore upgrades are rolled out automatically by the platform developer.

Here is a list of states that have their own web-based portals, along with the department responsible for Tier II Reporting and compliance.

State Initial Tier II Reporting Tool State Department 
Arizona AZ Arizona Tier Two Chemical Reporting Department of Environmental Quality
California CA California Environmental Reporting System (CUPA) California Environmental Protection Agency
Kansas KS KDHE Online Tier II Reporting Department of Health and Environment
Louisiana LA Tier II Inventory Filing Department of Public Safety and Corrections
Maryland MD Maryland Online Tier II Reporting System (MOTTRS) Department of Environment
Missouri MO Missouri Tier Two Electronic Filing Tool  Missouri Emergency Response Commission
Nebraska NE Nebraska DEE Tier II System  Department of Environment and Energy
Nevada NV Online Hazmat Reporting System  Department of Public Safety and Fire Marshal
New Jersey NJ NJDEP online (Community Right To Know Survey) Department of Environmental Protection
North Dakota ND ND Tier II Filing  North Dakota Department of Emergency Services
Oregon OR Oregon Community Right To Know Hazardous Substance Manager (CHS Manager) Office of the State Fire Marshal
Pennsylvania PA Tier II Reporting and The Pennsylvania Tier II System (PATTS) Department of Labor and Industry
South Dakota SD SD On-line Tier II Reporting South Dakota Department of Environment and Natural Resources
Texas TX State of Texas Environmental Electronic Reporting System (STEERS) Texas Commission on Environmental Quality
Washington WA ECPRA Tier Two Online Reporting Department of Ecology
Wisconsin WI WHOPRS - Wisconsin Hazmat Online Planning and Reporting System Department of Military Affairs
Wyoming WY Wyoming Online Portal - Tier II Submit Office of Homeland Security

State-Specific Tier II Reporting Software

State-specific web-based portals usually have more functionalities which can simplify the reporting process. For instance, Pennsylvania uses Tier II Reporting and the Pennsylvania Tier II Systems (PATTS), which allows facility submitters to view their reporting and billing history, making it easier for them to do their current reporting by simply updating the data. In addition, many of the Pennsylvania’s LEPCs are partnered with PATTS, meaning they accept online reports through PATTS. Another example is Texas' State of Texas Electronic Reporting System (STEERS), which integrates various environmental reporting tools into the same software. Something to be aware of is that you can’t always upload your data on state-specific software, meaning you might have to input data manually into the software. Luckily, there's usually an option to copy data from the previous year, therefore you would only need to verify and update the data. If you're struggling, check to see if the system provides video tutorials to support users or contact your state’s Tier 2 specialist, as seen on the EPA’s website. If you need assistance, you can download user’s manual or use the software’s contact form to get in touch with a technician.

How Can I Make Tier II Reporting Easier?

One of the ways you can make your reporting simpler is by investing in a software that assists you classifying and categorizing your data. ERA's Tier II Compliance Reporting Software  facilitates the reporting process by offering a host of features allowing you to upload your data to your state-specific software. If your state doesn’t permit software uploads, you can still benefit from the software’s ability to perform calculations and compile data. More importantly, it can save you time, while assuring greater accuracy, which will prevent you from receiving hefty fines from the EPA.

Download a Tier II Reporting Guide

 

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This post was written by Kassaye Berhanu-MacDonald